Brazil Scientific Mobility Program (BSMP) Financial Actions Checklist
The checklist below summarizes important financial-related actions you should take immediately after your arrival in the U.S. An online survey will be sent to you in the first week of September 2013 regarding your completion of the actions below. You will need to complete the online survey and submit by the due date indicated in the survey.
Policies (465 KB, PDF)
The section listing below shows which section of the policies explains the action required. Please note you have 30 days from the start date indicated on your TOA to complete the following steps.
A) Academic Year Stipends
1) CAPES/CNPq-Issued stipends: As part of your scholarship, you receive the following funds directly from CAPES/CNPq:
a) Books and supplies: One time stipend of $1,000.
b) Round-trip airfare: Fully covered.
c) “Settling-in” stipend: One time stipend of $1,300.
d) Monthly stipend: $300 (higher if CAPES/CNPq deems your U.S. Institution is located in a “high-cost city”; see Section F-1 for additional details).
i. Monthly stipends provided directly to you from CAPES/CNPq are meant to assist you with covering expenses other than those specifically specified in your Terms of Appointment. Examples include health insurance co-payments, deductibles or co-insurance; additional housing or dietary needs beyond what your scholarship provides; transportation; and other personal expenses related to traveling during breaks, and the purchase of electronics, clothing, and personal incidental items. You should plan on bringing any personal funds available to you so that you can adequately cover additional personal expenses. It is essential that you carefully budget your BSMP monthly stipends and one-time program allowances, as well as any personal funds available to you, throughout your program.
2) High-Cost City Stipends: Please note that IIE does not administer the “high-cost city stipend” at this time. IIE provides CAPES/CNPq with a list of students’ locations, and students then receive the high-cost city stipend from CAPES/CNPq directly. Students must consult their CAPES/CNPq technician if they have any questions or concerns about the cities designated to be high-cost and the issuance of this stipend. If you move from a “high-cost city” to a “non-high-cost city”, you may need to refund CAPES/CNPq all or a portion of the high-cost city stipend you receive. This process is managed at the discretion of CAPES/CNPq. If you are unsure what is considered a “high-cost city,” please refer to: BSMP High Cost Cities Information.
3) IIE-Issued stipends: As part of your scholarship, you receive the following funds directly from IIE.
a) Winter break stipend of $1,300 for students continuing from the fall semester to the spring semester. Additional details are provided by IIE shortly before the winter break period.
b) Academic Training stipends during the summer. Section K: Academic Training Stipends provides an overview of this stipend. Additional details are provided by IIE each February.
4) Receiving stipends from IIE: In order to receive stipends from IIE, you must submit a BSMP Funds Deposit Authorization Agreement form.
a) Within 30 days of your arrival to the U.S., you must open a U.S. bank account.
b) Complete the BSMP Funds Deposit Authorization Agreement Form and send to firstname.lastname@example.org.
c) You must include a copy of a voided check in order for your form to be processed.
d) Completion of the BSMP Funds Deposit Authorization Agreement Form is mandatory to receive stipends from IIE. If you do not submit the form, you will not receive a stipend.
e) IIE only issues stipend payments twice a month.
B) Contacting IIE
Should you have any questions regarding finances, please contact email@example.com and follow the email procedure below. Failure to follow the procedures below will cause a delay in response.
1) Send all financial-related emails to firstname.lastname@example.org.
2) Please select an appropriate subject line from the options below.
a. App Fees should be used for questions about application fees; provide a link to the payment website and your login information in the body of your email if IIE must process a payment on your behalf.
b. Spring Tuition, Summer Tuition, Fall Tuition, or Winter Tuition should be used for a term-specific tuition payment question.
c. Financial Guarantee should be used if your U.S. Institution or housing provider requires a financial guarantee.
d. Housing should be used if you have general questions about housing (unrelated to a financial guarantee) or need a Lease Side Letter.
e. Meal should be used if you have a question about meal plans.
f. Reimbursement should be used if you are sending a receipt of payment for an IIE-approved expense or if you have questions about a reimbursement or electronic funds transfer.
g. Stipend should be used if you have questions regarding IIE stipend payments.
h. Note: All health insurance questions should be directed to BSWBinsurance@iie.org.
3) In the body of your email, please provide your information in the format below:
IIE ID Number:
Current U.S. Institution:
Current U.S. Institution ID Number:
Question/reason for your email: Please keep your email brief and to the point