Program Sponsors

Program Policies

Placement and Admission Process

Immigration and Health Insurance Requirements

Academic Enrollment Requirements

Academic Required Reporting

IEP Enrollment Requirements

IEP Required Reporting and Testing


Placement and Admission Process

Step 1: IIE receives student applications directly from the sponsor, and collects U.S. institutional program data through the online Host Institution Application portal.

Step 2: IIE matches students with eligible English host institutions based on students’ academic needs, English levels, and institutional preferences indicated in their Common Application. The aim of the program is to place students at institutions where they will be able to complete their entire program. For those in the Summer 2015 short-term English (STE)STE cohort, this means they will complete both English and academic components.

Step 3: IIE sends the student’s application to their assigned institution for consideration of admission.

Step 4: When IIE receives IEP and academic admission letters back from the institution, the student’s Terms of Appointment (TOA) scholarship contract is subsequently generated.

Step 5: Once the student submits their signed TOA, they have accepted the scholarship and agree to participate in the program. At that point, they may communicate freely with the program advisors at their specific U.S. institution.

back to top


Immigration and Health Insurance Requirements

All BSMP grantees come to the United States on J-1 visas sponsored by IIE and must be enrolled in health insurance. (You can download an outline of J-1 health insurance requirements here. If your institution does not offer appropriate coverage, please notify your IIE contact.)

back to top


Academic Enrollment Requirements

  • Grantees must be enrolled in full-time academic coursework (typically 12-18 credits per term, depending on the host institution).
  • Online courses are not permitted.
  • Non-Academic courses are not permitted.
  • International Courses / study abroad or study away programs are not permitted.

back to top


Academic Required Reporting

  1. Enrollment Verification – Grantee must submit via BSMP Participant Self-Service Portal within two weeks of the start of each academic term
  2. Transcript and GPA Reporting – Grantee must submit via BSMP Participant Self-Service Portal at the end of each term

back to top


Intensive English Program Enrollment Requirements*

  • Grantees must be enrolled in full-time intensive English training (18-22 contact hours of coursework per week).
  • Grantees are not permitted to enroll in any university academic courses while participating in the intensive English component of the BSMP program.
  • Online courses are not permitted.

*Please note that there are no confirmed upcoming BSMP English cohorts. Institutions should not plan for a BSMP English group in 2016.

back to top


Intensive English Program Required Reporting and Testing

Please note that reporting dates and specific requirements vary by cohort; however, one or more of the following is generally required for each IEP student:

  • Enrollment Verification – Grantee must submit via BSMP Participant Self-Service Portal early in the program. Form is used to verify that student’s enrollment meets enrollment requirements.
  • Mid-Program Report – Grantee must submit via BSMP Participant Self-Service Portal. Form is used to monitor grantee's progress in his/her intensive English program.
  • TOEFL Exam Official Score Reports – Grantee must submit via email to the IIE pre-academic student relations team. Report is required only for long-term English students.

*Please note that there are no confirmed upcoming BSMP English cohorts. Institutions should not plan for a BSMP English group in 2016.

back to top

Financial Policies Overview

Please see below a quick general reference guide on what can be invoiced to IIE. Grantees are financially covered by their sponsor from the start date listed on the grantees' Terms of Appointment (TOA) contract until their program end date. This information is covered in thorough detail in the Grant Policy document, as well as the TOA contract.

Invoices for the academic program can be emailed to bswbpayment@iie.org.

Yes - Invoice IIE No - Grantees May Use Stipends or Personal Funds
  • Application fees
  • Tuition fees for standard full-time English and/ or Academic program (the student’s course schedule must be included with the invoice to verify this)
  • Other mandatory fees (e.g., technology fee, language lab fee, etc. Please be sure to indicate on the submitted invoice that these fees are indeed mandatory.)
  • Standard campus housing featuring shared bedrooms
  • Mandatory housing deposits (to be refunded in full to IIE)
  • Campus meal plan providing 21 meals per week (may be a combination of dining dollars and cafeteria meals)
  • Health insurance that meets J-1 requirements
  • Required textbooks for intensive English language program only
  • Fees for any classes outside of the standard full-time program (e.g., exercise classes, TOEFL test prep, music lessons, etc.)
  • Non-mandatory fees (e.g., gym membership, sports and activity fees, fees associated with extracurricular activities and/or trips)
  • Local transportation fees (including cost of airport transportation)
  • Premium housing and/or single-bedroom housing options (unless approved by IIE)
  • Damage charges or fees incurred due to student negligence (e.g., housing damages, lost ID card or lost room key fees)
  • Any extra meal money charged beyond the standard amount providing 21 meals per week
  • Co-pays and Medical fees not covered by insurance (e.g., immunizations, dental care, TB tests or other tests and procedures not covered by student’s insurance plan)
  • Academic textbooks
  • Personal items (e.g., laptops, cell phones, and other electronic devices; extra furniture and household appliances; cable television; clothing; vacation travel; luggage fees; etc.)

Stipend Disbursement Overview

Grantees receive stipends to help support them through their BSMP experience. The following chart is based on stipend amounts and distribution methods for previous cohorts. These may be subject to change; students should refer to the Finance Section on their TOA for confirmation of their stipend details.

Name Amount Purpose Distributed By Means of Deposit Time Administered Limitations/Special Requirements of Grantee
Initial Settling-in Allowance $1,300 Help cover initial expenses upon arrival to the United States such as transportation from the airport, housing and meal costs if not yet available on campus, and dorm room supplies CAPES Grantee's BB America Card Upon Arrival to the United States None
Monthly Stipends $300/month (standard); $400/month (high-cost city) Help cover personal expenses over the course of the program. CAPES designates the high-cost cities and administers high cost city stipends accordingly. CAPES Grantee's BB America Card Quarterly None
Academic Coursework Stipend $1,000 Purchase required books and supplies once students transition to full-time academic coursework CAPES Grantee's BB America Card Upon Arrival to the United States None
University Break Stipend $1,300 Help cover costs incurred if university housing and meals are unavailable during academic breaks IIE Grantee's U.S. Bank Account End of fall term Only issued to students continuing from the fall term to the spring term; Students must submit a Bank Authorization (EFT) Form for the money to be deposited into their U.S. bank account
Summer Activity Stipend varies Support grantees while they participate in Academic Training or Summer Coursework IIE Grantee's U.S. Bank Account Late spring and summer TBD; Students must submit a Bank Authorization (EFT) Form for the money to be deposited into their U.S. bank account

© 2016 Institute of International Education, Inc. All rights reserved.