U.S. Colleges & Universities

Are you seeking to grow the international presence in your campus community?

Reviewing applicants through the Study America Undergraduate Program is a great way to add diversity to your campus by providing admission and scholarship to high-caliber international students. Each Study America student is screened twice, first by their home advising office and second, by IIE to ensure high quality applications.

IIE surveys all colleges and universities nationwide each year to determine what the eligibility requirements and financial aid opportunities are for international undergraduates. We then research appropriate US institutions and recommend students to apply based on their academic interests and financial capabilities. Just like any international applicant, Study America students apply to up to 8 institutions and then determine their final choice based on their admissions decisions.

Read more about the Study America applicant profile (246 KB, PDF)

Which colleges and universities accept students from this program?

We work with the full range of accredited post-secondary educational institutions. Schools do not have to be IIE member institutions and do not pay any fee to participate. IIE receives no commission to place students in any institution. ALL institutions are invited to review candidates through the program.

What services do institutions need to provide for Study America applicants?

US colleges and universities are responsible for sponsoring Study America student’s visas and issuing their I-20 documents. We ask that participating institutions review Study America applicants for the maximum possible scholarship awards offered to international students at your college or university. In many cases, IIE works with schools to combine more than one award, enabling candidates who require significant aid to come to the United States for undergraduate study. Any expenses not covered by institutional awards are covered directly by the student’s personal funds, not IIE or another institutional sponsor. Depending on their financial situation and the availability of other support, some candidates are able to accept partial awards, while others need full support covering tuition, fees, room and board.

Where can I access the survey directly?

My institution is currently a host institution. Do we need to submit a new survey?

The system doesn’t recognize my email/password. How do I retrieve it?

The survey requests that I enter my age. It appears to be the application for grantees.

Where can I learn more about programs such as LOTUS, STEP, MARA and Study America?

Can more than one person from my institution access and edit the survey?

My institution is unable to admit grantees for winter/spring/fall specifically; what should I enter for dates??

My institution is unable to provide the required university-managed on-campus housing or meal plans covering 3 meals per day. However, we have developed a solution for making these accommodations and invoicing IIE. How do we reflect this process in our application?

What criteria does a major have to meet to receive potential grantees from your programs?

I submitted our institutions survey. How do I know it has been received? Can you send a copy?

My institution submitted a survey prior to the preferred November 1, 2015 deadline. When will we know if we’ll be a Host Institution for 2016?

I’ve submitted the survey but would like to make a change. How can I do so?

My institution wishes to host students beginning their programs in 2016, but some of our academic calendar dates are unconfirmed. When is the absolute deadline for submitting the survey?

How do I know my capacity for each term? What is this used for?

Am I required to have cost-share options available at my University?

In the past my institution has hosted grantees as part of an Intensive English program. I do not see this section on the survey, how do we apply to host Intensive English grantees?

I have seen reports in the media that the Brazil Scientific Mobility Program may be frozen by the sponsor for 2016. However I see BSMP is listed as one of the possible programs in the survey. Can I apply to host BSMP grantees in 2016-2017?

Who should I list for each role on the survey? What do you need these contacts for?


Q. Where can I access the survey directly?

A: Click here to access the 2016 Undergraduate Host Institution Application. You can also copy/paste the following web address into your browser:

https://iie-ugrad-institution.applywithus.com/users/sign_in

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Q: My institution is currently a Host Institution. Do we need to submit a new survey?

A: Yes. While the majority of questions are consistent from last year’s application, much of the requested information (such as program dates, housing information, personnel contact details, etc.) changes from year to year. Additionally, this year’s survey features a new section for four-year degree programs. Please complete a fresh application with accurate data for 2016. Upon request, your IRO can send you a copy of the data you submitted for 2015 as reference for completing the 2016 survey.

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Q: The system doesn’t recognize my email/password. How do I retrieve it?

A: If you have not created a new account for 2016 in the system, your email will not be recognized. If you have created a new account but misplaced your password, please click on the “Forgot Password” link on the right side of the sign in page in the “Helpful Info” section, enter your email and click on the button labeled “Send me reset instructions.”

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Q: The survey requests that I enter my age. It appears to be the application for grantees.

A: This is, in fact, the link for host institutions. The question about your age is legally required by our online application provider; simply enter any date that would indicate an age over 13 (we do not need your actual birthday!). If you have not done so already, please create a new account by clicking on the hyperlinked “Applicants” in the “Sign In” page.

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Q: Where can I learn more about programs such as LOTUS, STEP, MARA and Study America?

A: Please find an overview of these programs here.

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Q: Can more than one person from my institution access and edit the survey?

A: Each institution should only create one login to prevent multiple records for the same school. However, the login can be shared with different staff at your institution to fill out relevant sections. This may be especially necessary this year as the new application features two sections- one for data relevant to non-degree students and one for data relevant to four-year degree seeking students. It is possible to save information without submitting.

It is very important that the person filling out the application coordinates with all appropriate contacts at your institution (academic departments, admissions for non-degree, admissions for degree seeking students, housing office, bursar, etc.) to ensure information for all programs is accurate.

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Q: My institution is unable to admit grantees for winter/spring/fall specifically; what should I enter for dates?

A: If the system will not permit you to leave the section blank (i.e. you receive error messages) please enter a “dummy” date (such as 01/01/01) and simply enter 0 for the number of grantees you are able to admit.

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Q: My institution is unable to provide the required university-managed on-campus housing or meal plans covering 3 meals per day. However, we have developed a solution for making these accommodations and invoicing IIE. How do we reflect this process in our application?

A: In response to the questions about housing and meals, please answer based on your situation; doing so will not automatically disqualify your institution from hosting grantees. As each institution is different, we’ll follow up with hosts via email to get more information when necessary after the submission of your survey. Please do keep in mind that some programs and sponsor mandate on-campus and / or single gender housing, so there may be more limited options for hosting if your institution is unable meet these requirements.

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Q: What criteria does a major have to meet to receive potential grantees from your programs?

A: We recommend listing majors that offer full-degree programs when filling out the survey. It is also advisable to consult the different departments who are interested in hosting when completing the application to determine specific admission requirements, capacity, and confirm sufficient coursework will be available to advanced students.

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Q: I submitted our institutions survey. How do I know it has been received? Can you send a copy?

A: Once you have successfully submitted the application, you will have the option to download a PDF copy. If you are able to download the PDF please consider your application received.

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Q: My institution submitted a survey prior to the preferred November 1, 2015 deadline. When will we know if we’ll be a Host Institution for 2016?

A: In the late Fall 2015 and spring of 2016, IIE will contact host institutions via email with more information about hosting grantees, including specifics about programs that may be a good match for your campus. IIE conducts a comprehensive review of grantees’ dossiers to determine the best program available based on their academic profiles, levels of English proficiency, availability of majors, and program / sponsor requirements. Therefore, we cannot project which institutions will host in any particular year because placements will be determined by grantee profiles which are forthcoming. If one or more grantees are matched to your institution, IIE will submit a request for consideration for each grantee to the admission contact(s) listed.

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Q: I’ve submitted the survey but would like to make a change. How can I do so?

A: Once the preliminary survey deadline of November 1, 2015 passes, you will no longer be able to make changes through the online system. If you have changes after that time, please email your IRO directly detailing the changes or updates. Please note the “Updates” section of the website is no longer a part of the IIE host survey. A list of IRO contact details can be found on our website.

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Q: My institution wishes to host students beginning their programs in 2016, but some of our academic calendar dates are unconfirmed. When is the absolute deadline for submitting the survey?

A: Please keep in mind that while we accept responses to the survey on a rolling basis, submitting within IIE’s designated time frame allows us the time needed to review your information to consider you for the upcoming placement cycle. The cutoff date to host students in programs starting in 2016 is November 1, 2015.

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Q: How do I know my capacity for each term? What is this used for?

A: The capacity is the total number of newly admitted grantees you can accommodate to start their studies in a particular term. This should not be an aggregate number of all the grantees you have on your campus at a particular time, but rather should be the newly admitted incoming grantees only.

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Q: Am I required to have cost-share options available at my University?

A: Cost-share is a requirement of some programs, but not all. You are not required to provide cost-share information, but it is very helpful to have a sense of what is possible in order to make the most promising matches.

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Q: In the past, my institution has hosted grantees as part of an Intensive English program. I do not see this section on the survey, how do we apply to host Intensive English grantees?

A: At this time, there is no confirmed 2016 BSMP pre-academic cohort. IIE understands the value of Intensive English programs, especially for students who previously lacked the opportunity to study abroad. Consequently, IIE continues to work with partners and institutions around the world to facilitate pre-academic programming.

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Q: I have seen reports in the media that the Brazil Scientific Mobility Program (BSMP) may be frozen by the sponsor for 2016. However I see BSMP is listed as one of the possible programs in the survey. Can I apply to host BSMP grantees in 2016-2017?

A: The Institute is aware of recent articles in the Brazilian press of a reported freeze in funding for the Brazil Scientific Mobility Program (BSMP). We have received confirmation from Brazilian officials that funding for the 2015-16 academic year program is NOT affected, and students currently in the U.S. will not be impacted. We can confirm that there are no Intensive English cohorts planned at this time for BSMP. As the final decision has not been made about funding for new academic BSMP cohorts, we encourage you to indicate your possible interest by filling out the section of the host survey for BSMP keeping in mind we do not yet know for sure what 2016 will hold for this program.

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Q: Who should I list for each role on the survey? What do you need these contacts for?

A:

Contact Title Responsibilities
Primary Contact IIE primary contact for all program- related institution questions. Contact will receive all general program-related announcements and newsletter communications.
Admissions Contact Person(s) responsible for reviewing applications for admission.
International Student Adviser Contact provided to students during enrollment period. Students’ primary point of contact for all program related questions while on-campus.
Housing Contact Contact provided to students to set up housing during the enrollment period.
Health Insurance Contact Contact should IIE have questions or need clarification on coverage.
Billing Contact Contact for student accounts; responsible for inquiries related to tuition and academic-related fees, housing or meal plan charges and health insurance fees.
Academic Training (AT) Contact Contact for IIE and students to develop and identify AT opportunities.

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