Online Application and Information

There are four components to the Gilman Scholarship Application:

1. Online student section;
2. Online study abroad advisor certification;
3. Online financial aid advisor certification; and
4. Three paper copies of the student's transcript/s.

All four components must be completed by the deadlines below in order for your application to be accepted. Incomplete or late applications will not be considered and extensions cannot be granted.

Application Deadlines

Student Online Application Deadline: Tuesday, October 7, 2008  

The online application is due at 11:59 PM Central Standard Time on Tuesday, October 7, 2008.  The online application system will be shut down at that time and no more applications will be accepted. 

We highly recommend that you plan to submit your application before October 7th to ensure that you do not miss the deadline as a result of technical difficulties with either your own equipment/network or as a result of heavy traffic on the Gilman web site.

Advisor Certification Deadline: Tuesday, October 14, 2008

Before you begin the Gilman Application, contact the appropriate offices at your home institution in order to determine the correct study abroad and financial aid advisor to certify your application. Some institutions designate a specific financial aid or study abroad advisor to certify all Gilman Scholarship applications.

If your study abroad or financial aid advisor is not listed in the online application, please contact your advisor and ask him/her to create an account in the application system. Gilman staff will verify your advisor’s account within 2 business days. Once your advisor’s account is verified, you will be able to select your advisor from a drop-down menu. Please make sure that your advisor’s name is listed in the system well in advance of the deadline, as this information is required in order to submit an application.

Many institutions require a written release of information form in order for your advisors to be able to certify your application. Failure to submit a written release of information form to your advisor, if required by your university, will delay the processing of your application.

Once you submit your application online please meet with your advisors to confirm that you have applied. At this time your advisors must log in to certify your application. It is your responsibility to ensure that your application has been certified by both advisors no later than the deadline listed above.

Official Transcript Deadline: Friday, October 10, 2008

Three copies of your undergraduate transcript from both your current and any transfer institution listed in your application must be postmarked by this date.

The following will be accepted:

• One original copy of your official transcript and two photocopies of the same document.
• One university-issued official transcript and two university-issued un-official copies of this same document. These will generally not be printed on the colored paper but they should be the exact same document as your official transcript.
• Three university-issued official transcripts.

Transcripts do not need to be sealed. We will not accept student, web-based or e-mail transcripts.

All transcripts should be mailed to:

Gilman International Scholarship Program
Attn: Transcripts
Institute of International Education
1800 West Loop South, Suite 250
Houston, Texas 77027