Frequently Asked Questions for Students
Eligibility
Application - General
Application - Essays
Application - Advisor certifications
Award process/Recipient info
Eligibility
| Q. |
What if I don't receive a Federal Pell Grant but
do receive other federal financial aid? Am I still eligible to apply? |
| A. |
No, only students currently receiving a Federal Pell Grant
at the time of application are eligible for the Gilman Program.
If you do not meet this eligibility criterion, you will not be able
to apply for this program. If you are not sure if you
currently receiving a Federal Pell grant or not please contact your
university financial aid office.
For information on other study abroad scholarships and grants for
which you might be eligible, consult the Study
Abroad Resources page. |
| |
| Q. |
How do I know if the country I want to study in
is under a U.S. Department of State Travel Warning? What if the country
I want to study in is under a Public Announcement, should I still
apply? |
| A. |
You may not apply for a Gilman Scholarship if you wish to
study in Cuba or if the country you wish to study in is currently
under a U.S. Department of State Travel Warning. A listing of countries
currently under a U.S. Department of State Travel Warning can be found
at http://www.travel.state.gov/travel/cis_pa_tw/tw/tw_1764.html.
You are still eligible to apply for a Gilman Scholarship if the country
you wish to study in is under a Public Announcement. |
| |
| Q. |
I have never traveled or studied abroad before.
Should I apply? |
| A. |
Gilman scholar (left) from the University of
California, Irvine, who studied in China
Yes, a principal objective of the Gilman Scholarship Program
is to expand international educational opportunities by encouraging
applications from students who have not previously studied abroad
for undergraduate academic credit. |
| |
| Q. |
I am a community college or two-year institution
student. Is this program for me? |
| A. |
Yes, Community College students - both two-year and transfer
- are particularly encouraged to apply. |
| |
| Q. |
I am a Permanent Resident or non-U.S. citizen, am
I still eligible to apply? |
| A. |
No, only U.S. citizens or U.S. Nationals are eligible to
apply for a Gilman Scholarship. |
| |
| Q. |
I am a high school, graduate or post-graduate student,
can I apply? |
| A. |
No, only U.S. citizens currently enrolled as undergraduate
students at a U.S. institution of higher education are eligible for
the Gilman Program. Students must also be participating in a study
abroad program eligible for undergraduate academic credit at their
home university. |
| |
| Q. |
I am not participating in a study abroad program
but am rather applying for a full-degree program overseas whereby
I will receive my degree directly from an international institution.
Am I eligible to apply? |
| A. |
No, only U.S. citizens currently enrolled as undergraduate
students at a U.S. institution of higher education and participating
in a study abroad program of up to one academic year are eligible
for the Gilman Program. The Gilman Scholarship does not fund full-degree
study overseas.
One avenue you should explore is to see if the institution you
wish to attend abroad is eligible to receive federal financial aid.
There are a number of institutions abroad that would be eligible
to receive U.S. financial aid and you can search for these online
at the FAFSA website. Once there you will need to choose the Find
My School Codes option and do a school code search. Within the search
screen select Foreign Country as the school state. A list of institutions
abroad that are eligible to receive federal financial aid will then
pop up. If your school is listed you would use their designated
school code to apply for financial aid just as you would if you
were attending a U.S. institution.
You should also contact the university abroad directly and find
out if they offer any financial aid or scholarships for incoming
international students. Some countries will also allow student visa
holders to work on a part-time basis, which might also help fund
your degree overseas. The international student office at your university
abroad should be able to assist you in finding out what the relevant
regulations are for students studying there.
|
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| Q. |
What is the minimum length of study required to
be eligible to apply for the Gilman Scholarship? Are short-term programs
eligible? |
| A. |
Programs must be a minimum of four weeks and a maximum of
one academic year. Short-term programs are eligible so long as they
fall within the eligible start dates for each cycle and are at least
four weeks long. The program you are participating in must be a university-approved
study abroad program that is eligible for undergraduate, academic
credit at the student's home university.
For the Fall cycle programs must begin between July 15 and October
15, excluding summer-only study abroad programs. For the Spring
cycle programs must begin between December 15 and April 15. Thus
the Spring cycle would include most Winter Inter-session and Spring
Break programs.
Summer programs are not eligible for the Gilman Scholarship as
there is no summer cycle nor are awards made for summer-only study
abroad. For information on other study abroad scholarships that
you can refer your students to please access the Study
Abroad Resources page of the Gilman website.
|
| |
| Q. |
Isn't preference given to longer-term programs during
the selection process? If I am applying to a short-term program what
advice can I do to make my application as strong as possible? |
| A. |
Students applying for short-term programs will need to be
sure that they clearly explain why they have chosen their specific
study abroad program - including their length of study - within their
Statement of Purpose essay. Oftentimes students applying for short-term
programs have very specific reasons for doing so. They may be students
of non-traditional age that have family obligations which make it
hard for them to be out of the country for an extended period of time,
or they are participating in an intensive academic program which also
makes it difficult to find viable study abroad options. For students
at two-year institutions short-term programs may be the only study
abroad option available.
The Statement of Purpose essay is an opportunity for students to
share with the selection panels the reason behind their choice of
program and the impact that it will have on them academically, professionally,
and personally. All applicants should ensure they clearly explain
their choice of program but this is especially important for those
applying for programs of less than one quarter in length.
|
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| Q. |
I'm applying for a summer study abroad program.
Does the Benjamin A. Gilman International Scholarship have a summer
award cycle? |
| A. |
"Aside from studying the subjects which
interest me most, speech and hearing, I gained exposure to a wide
diversity of people and settings. I even had the opportunity to
live in international housing so I was surrounded by people from
many countries - Sweden, Germany, Japan and China to name a few."
- Gilman Scholar from the University of Colorado, Boulder, who
studied in Australia
No, there is no summer award cycle for this program and awards are
not made for summer-only study abroad programs. For information on
other undergraduate scholarships for which you might be eligible please
access Study Abroad Resources.
|
| |
| Q. |
I'm applying to a multi-country program or tour.
Is this eligible for a Benjamin A. Gilman International Scholarship? |
| A. |
To be eligible to apply for the Gilman Scholarship the
program you are participating in must spend a minimum of four weeks in
one country. For information on
other undergraduate scholarships for which you might be eligible please
access Study Abroad Resources. |
| |
| Q. |
Does the Gilman Program approve or sanction a particular
study abroad programs or program provider? |
| A. |
No, there are no lists of Gilman-preferred programs nor does the Gilman
Program endorse a particular institution, organization or group's
sponsorship. A Gilman Scholarship is a source of portable financial
assistance that can be used to support any country-based study abroad
program deemed to be eligible for undergraduate academic credit by
your home university. The choice of a particular program for study
abroad should be made in consultation with your campus advisor. Programs can include traditional study abroad programs, intensive
language programs, internship programs for academic credit,
student-teaching abroad programs for academic credit, and/or
service-learning abroad programs for academic credit. It
is best to choose your program based on its overall quality and select
the program that best meets your academic, career and personal goals.
If you would like to search for study abroad programs online, the Institute
of International Education maintains a free searchable study abroad
program database called IIE Passport.
This site will allow you to search for programs by country, field
of study and language of study. |
|
Applying for the Gilman Scholarship - General Questions
| Q. |
When should I apply? |
| A. |
You should apply in the academic term prior to the start
date of your study abroad program. If your program starts between July
15 and October 15, apply for the Fall cycle in April. If your program
starts between December 15 and April 15, apply for the Spring cycle
in September.
Please consult the Fall or Spring Timeline for more information. |
| |
| Q. |
How do I apply? |
| A. |
The Gilman Scholarship has an online application. The online
application will be available approximately one-and-a-half to two
months prior to the application deadline for each cycle. Please consult the Fall or Spring Timeline and Online Application
pages for more information. |
| |
| Q. |
How should I enter information into the application? |
| A. |
Enter all information into your application exactly as you
wish it to appear when printed for the selection panelists. Do
not enter your information in all lower-case or all upper-case
letters. Be sure to use correct capitalization and punctuation. |
| |
| Q. |
What should I do if my email address, phone number
or mailing-address changes? |
| A. |
If your contact information changes, please be sure to log in to the online application and update your Account Information. Communication will be primarily conducted via email so it is important to ensure that
a current, working email address is on file at all times. The Gilman
Program is not responsible for incorrect email addresses or contact
information. |
| |
| Q. |
What is the difference between Study Abroad Program
Title and Program Sponsor? |
| A. |
The Program Title is the official name of your study abroad
program. This is usually found on the program brochure or flyer. If
you are unsure of what the official name of your program is please
contact your university study abroad advisor. Do not use only abbreviations
when entering this information in. (Example: Ecology of the Rain Forest
or Semester in Kyoto.)
The Program Sponsor is the institution that is administering your
study abroad program. The online application contains a drop down
list of the most common program sponsors given by Gilman applicants.
If your program sponsor is not listed you may simply type the name
into that field. This will most often be your home university, a different
university in the U.S., or a study abroad consortium or other program.
If you are unsure who the Program Sponsor is please contact your university
study abroad advisor. |
| |
| Q. |
I have submitted an application to my chosen study
abroad program but will not receive notification of acceptance until
after the application deadline for the Gilman Scholarship, can I still
apply? |
| A. |
Yes, we recognize that many students will submit applications
to specific study abroad programs and for the Gilman Scholarship simultaneously,
with expected notification for each at a different date. Should you
be awarded a Gilman Scholarship you would be required to provide proof
of acceptance into the program listed in your application at that
time. |
| |
| Q. |
I am applying to two different study abroad programs
but there's only room to enter one on the Gilman application. What
should I do? |
| A. |
"As a student of architecture, I have spent
years studying projects built throughout Europe and to finally
have the opportunity to expereince these bulidings was incredibly
important to my education as an architect, both academically and
professionally."
- Gilman Scholar from the University of Kentucky who studied in
Italy
If you are applying to more than one program you should enter in your
top choice on the Gilman application. You should then make note of
the fact that you are applying to two different programs in your Statement
of Purpose essay. |
| |
| Q. |
I have not studied overseas for undergraduate academic
credit before, but I did travel and/or live overseas before. Should
I indicate this on my application? |
| A. |
No, students are only required to indicate if they have
previously studied abroad for undergraduate academic credit. |
|
Applying for the Gilman Scholarship - Statement of Purpose and Follow-On Project Proposal Essays
| Q. |
What advice can you give about the Statement of
Purpose essay? |
| A. |
When composing your Statement of Purpose essay it is helpful to
address the impact that your study abroad program will
have on your academic, professional, and personal goals. You
should also address the impact that receiving the
Gilman Scholarship would have on your achievement of these goals. Some key ideas to keep in mind are:
- What impact will this study abroad program and receiving the
Gilman Scholarship have on my academic goals? Will I be able
to take coursework abroad towards my major or minor requirements?
Will I be able to take electives or pursue further language
training not available to me on my home campus? How will
this study abroad program impact any future academic goals, such
as obtaining a graduate degree, that I may have?
- What impact will my choice of country have on my experience
abroad? What initially inspired me to want to study abroad
in this particular country or learn this language? What
factors led to my choice of country of study.
- What impact will my choice of program have on my experience
abroad? Are there unique components, such as home-stays,
that will impact my experience abroad?
- What impact will this study abroad program and receiving the
Gilman Scholarship have on my professional goals? How does
my study abroad program relate to my future professional goals?
Will I be able to pursue internship or volunteer opportunities
that support my overall career goals? Will I be able to
learn skills or conduct research that will be necessary to me in
my future career?
- What impact will this study abroad program and receiving the
Gilman Scholarship have on me personally? On a personal
level, what initially inspired me to want to study abroad in this
particular country or learn this language?
- What challenges, if any, have you faced in your decision to
study abroad? What impact would receiving the Gilman
Scholarship have on these challenges? For example do you
face familial obligations or concerns that hinder your ability to
study abroad? Other examples include, but are not limited to,
being a non-traditional student, having a learning or physical
disability, being in a field of study for which it is difficult to
incorporate study abroad, etc.
The most critical aspect of this and any other essay for
a nationally competitive scholarship is to ensure that it is
proofread prior to submission. Applicants that do not have
their essays proofread compete poorly during the selection process
and generally will not receive a scholarship award. Compose
your essay first in Microsoft Word so that you may keep a copy and
forward it to your advisors for review and approval. Then
simply copy and paste your essay into the application screen.
Keep in mind the online application does not have a spell or grammar
check function nor are these tools always reliable. |
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| Q. |
What is a Follow-on Service Project? |
| A. |
"Prior to going abroad, I'd already given
presentations on Japan to a local elementary school. This year
my presentations were expanded to include two more classrooms
where I brought examples of Japanese culture such as music, writing,
utensils, and of course pictures of the country. The teachers
and students enjoyed the presentation so much, that although they
were supposed to move on to another part of the world, the children
continued learning and doing different activities about Japan
until the end of the school year."
- Gilman Scholar from Emory University on her Follow-on Service
Project
To help expand the impact of the Gilman Scholarship all Gilman
Scholars are required to carry out a follow-on project upon their
return from abroad that helps to promote international education
and/or the Gilman International Scholarship. This project can
be done on your home campus or in your local community and must be
completed within six months of your return home. All
applicants must submit a project proposal within their application
and this proposal is closely reviewed during the selection process.
When composing your project proposal it is helpful to keep the
following in mind:
- Who is my target audience and how am I going to reach them?
Will I carry out this project on my campus or in my local
community? What impact will my project have on this group
and how will my project interest my target population in
international education and/or encourage them to apply for the
Gilman International Scholarship?
- How will I inform members of my target audience about my
project? What arrangements will I need to make to publicize
my project? For example, will I post notices to all Pell
grant recipients on campus via email or send invitations to
presentations to members of a specific campus population?
- Are there already established campus or community
organizations, offices, student groups or networks that I can
utilize in reaching out to my target audience? How will
working with these groups/offices help benefit and expand the
impact that my project will have?
- What is the timeline for my project and how will this impact
my target audience? For example, will I return in time to
present at a campus study abroad fair or if your project involves
working with a local K-12 classroom will that class be in school
when you return and are completing your project?
- How will I carry out my project? Are there methods I can
utilize, such as power point presentations, websites, slide shows,
photos, etc., that can assist me in achieving my project goals and
reaching my target audience? What impact will the methods I
use have on my audience?
However, the most critical aspect of this and any other essay for
a nationally competitive scholarship is to ensure that it is
proofread prior to submission. Applicants that do not have
their essays proofread compete poorly during the selection process
and generally will not receive a scholarship award. Compose
your essay first in Microsoft Word so that you may keep a copy and
forward it to your advisors for review and approval. Then
simply copy and paste your essay into the application screen.
Keep in mind the online application does not have a spell or grammar
check function nor are these tools always reliable. |
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| Q. |
Can you give me any examples of Follow-on Projects?
|
| A. |
Gilman Scholars have proposed and carried out a wide range of follow-on
projects. Each cycle a variety of follow-on projects
are submitted and there is no right or wrong proposal. We encourage
all applicants to propose a unique follow-on project that highlights
their individual background, experiences abroad, talents and skills.
We have listed below some examples of the types of projects Gilman
Scholars have carried out. This is by no means an exhaustive list
and we look forward to continue to receive unique, individual proposals
from all applicants.
Some examples of Follow-on Projects include:
- K-12 Outreach: Some projects Gilman Scholars have carried
out include a) conducting presentations on their country of study
to local elementary classrooms; b) working with a local teacher
to incorporate study of a specific country into the curriculum
through photos, letters and emails from the Gilman Scholar while
they are abroad and everyday items the student bring back with
them from their host country (i.e. newspapers, fast food menus,
magazines, clothing, school textbooks, local toys, etc.); c) organizing
a pen-pal program between a local classroom and a classroom in
the student's host country; d) organizing and/or working with their
university K-12 outreach program which brings international students
into local classrooms to present and share information on their
home countries; e) participating in their local high school College
Night to share information on study abroad opportunities and scholarship;
f) working with/giving presentations on study abroad to high school
language or area studies classes; g) working with/giving presentations
on study abroad and scholarships to programs that mentor at-risk
high school students such as the Upward Bound program.
- Academic Department Outreach: Students in fields of study
traditionally under-represented in U.S. study abroad often choose
to focus on their academic department when carrying out their
project. Examples of these projects include a) development of
a study abroad information page for the department website that
lists a suggested academic timeline that allows students to incorporate
study abroad into their degree, information on the university-approved
study abroad programs that offer coursework and academic credit
in their field of study, and links to scholarships and financial
aid information that support these opportunities; b) presentations
on study abroad at academic club or honor society meetings;
c) development of a brochure or informational-flyer specific to
that field of study that is then posted in the study abroad office;
d) serving as a mentor/peer advisor to potential study abroad
students in their field of study; e) submitting an article to their
academic department newsletter on their experiences abroad either
while the student is still overseas or upon their return.
- Campus Office Outreach: Students often propose to work
with a specific on-campus office including the Diversity/Minority
Services offices, Disability Services offices, the Financial Aid
office, Student-Leadership office, and other campus offices. Examples
of these projects include a) working with the university office
to help promote and encourage study abroad opportunities through
presentations to student clubs and organizations and through office
organized events; b) posting information on the Gilman Scholarship
in specific campus offices; c) adding a web page to the office
website that highlights study abroad opportunities and information
that would be of help/interest to students; d) serving as an office
representative at campus fairs and events and through this sharing
information on study abroad and the Gilman Scholarship.
- Study Abroad Outreach: This is the most common type of
follow-on project students propose. Examples of these projects
including a) volunteering or working in the study abroad office
as a Peer Mentor/Advisor to potential study abroad students; b)
representing the study abroad office at presentations/information
sessions on study abroad; c) ensuring the study abroad office
website has a Scholarship Information page and that a link to
the Gilman Scholarship is provided; d) submitting an article on
their experiences abroad to the Study Abroad office newsletter
either while they are still abroad or upon their return; e) developing
an informational flyer/brochure on university-specific financial
aid procedures for study abroad and available scholarships which
is then housed in the study abroad office; f) participating in/organizing
a Study Abroad Alumni society which assists returned and potential
study abroad students; g) serving a resource person for a specific
country/program/field of study that would advise/assist potential
study abroad students.
- Other Outreach: There are a variety of other types of
programs that students have proposed. Some examples include a) while
the student is abroad they submit a weekly or monthly article
on their experiences overseas to their campus or hometown newspaper
thereby sharing information with a wide range of readers; b) submitting
an article on their experiences abroad to their campus or hometown
paper upon their return to the U.S.; c) working/volunteering with
a local refugee or immigrant organization thereby utilizing the
inter-cultural skills they acquired overseas; d) working/volunteering
as an interpreter with a local organization in need of those skills;
e) participating in/organizing an on-campus International Student
buddy program that links incoming international students with
past study abroad students to assist in their adjustment to the
U.S. and the university - this may be an especially effective option
for those campuses that have exchange programs with a university
overseas; f) participating in campus or local international events
such as an International Fair, Chinese New Year or other celebration;
g) working with another local organization to share information
on study abroad and the country they studied in with their members;
h) presenting on study abroad opportunities and the Gilman Scholarship
at Freshman Orientation or in First-Year Experiences courses thereby
encouraging students to consider study abroad earlier rather than
later.
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Applying for the Gilman Scholarship - Advisor certifications
| Q. |
Why do I have to submit the name and email address
for a Study Abroad Advisor and Financial Aid Advisor? |
| A. |
A complete application consists of
1) Online Student Section, 2) Online Study Abroad Advisor Certification,
3) Online Financial Aid Advisor Certification and 4) Official University
Transcript (sent via U.S. mail).
Study abroad advisors will be asked to verify that you are applying to a credit-eligible study abroad program; whether you have previously studied abroad before and your study abroad program information. Financial aid advisors will be asked to verify whether you are currently receiving a Federal Pell grant and the estimated amount of financial aid you can apply to your program.
Advisors will
receive an email
immediately after you submit the student section asking them to certify your application. It is very important
that you contact your university study abroad and financial aid office prior to submitting your application to
ensure you have the correct contact information and a valid, working
email address for each advisor. The Gilman Program is not responsible
for incorrect email addresses or contact information.
Your application is not considered complete until all sections are completed by the stated deadlines. It is your responsibility as an applicant to ensure that advisors are aware of and complete their portion of your application by the stated advisor deadlines. Please consult the Fall or Spring Timeline for more information. Late or incomplete applications will not be accepted. |
| |
| Q. |
How do I know who the correct study abroad or financial
aid advisor is? |
| A. |
You will need to contact your university study abroad and
financial aid office prior to submitting your application to obtain
this information. Indicate that you are applying for a study abroad
scholarship and ask who the correct person would be to complete the
advisor portion for each office at your university. You should only list advisors at your home university. |
| |
| Q. |
My university does not have a Study Abroad office
or designated Study Abroad Advisor. What should I do? |
| A. |
In this case you may put down the name and email
address of your undergraduate academic advisor at your home university.
You must list a specific advisor and their individual email address.
You should not list a general office email address. |
| |
| Q. |
My university financial aid office does not assign
students individual financial aid advisors. What should I do? |
| A. |
"The Gilman International Scholarship awarded me ended
up being exactly the amount that I needed to pay out of pocket,
and did not have. I would have done anything to study abroad,
and would have taken out loans to cover the expenses, but this
would have severely inhibited my goals for the future, including
further studies in Arabic.
- Gilman Scholar from George Fox University who studied in Egypt
Contact your university financial aid office to find out who the correct
advisor would be to complete the financial aid advisor portion for
a study abroad scholarship. This need not be an advisor assigned specifically
to you. However, it must be an advisor working in the financial aid
office. You must list a specific advisor and their individual email
address. You should not list a general office email address. |
| |
| Q. |
How will I know when my advisors complete their
portions of the application? |
| A. |
Email notification will be sent to the primary email address
you listed in your application when each advisor completes their certification.
Remember, it is your responsibility as an applicant to ensure that
advisors are aware of and complete their portions of your application
by the stated deadlines. Late or incomplete applications
will not be accepted. |
|
Award Process/Recipient Info
| Q. |
What is the financial value of a Gilman Scholarship?
If I receive a Gilman Scholarship, what may it be used for? |
| A. |
Awards of up to $5,000 are made for up to one academic year
of undergraduate study abroad. Award amounts will vary based on student
need and length of program with the average award being $4,000. Gilman
funds may only be used to cover eligible study abroad program costs
and related expenses. These include: Program tuition and fees, room
and board, books, local transportation, health insurance and international
airfare. |
| |
| Q. |
What are my chances of winning a Gilman Scholarship? |
| A. |
Gilman scholar (left) from the University of
California, Irvine, who studied in China
The Gilman Program is a national, highly competitive scholarship.
The Gilman Program received a total of 1,276 applications for the
192 awards made for the Fall 2004 cycle. This is a selection rate of
15%. Please see Selection Criteria
and Program Statistics
pages for further information. |
| |
| Q. |
Is there a health insurance requirement for Gilman
Scholarships? |
| A. |
Yes, if you are selected as a scholarship recipient, you
must furnish evidence of international insurance coverage, to include
health, accident and repatriation insurance. More information on the
insurance requirement will be provided at a later date to all recipients. |
| |
| Q. |
May I participate in an internship or work part-time
while on a Gilman Scholarship? |
| A. |
Gilman Scholarships are designed to support participation
in a full-time study abroad program for undergraduate academic credit,
not paid work abroad. However, applications will be considered from
students who propose an internship as an integrated and meaningful
component of their study abroad program. Also, students studying in
countries which allow those on student visas to work part-time may do
so as long as they maintain full-time enrollment in their study abroad
program and are not in violation of any laws or regulations of their
program or host country.
|
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|
| Q. |
What if I receive a Gilman International Scholarship,
will that impact my university financial aid package? |
| A. |
It may. University Financial Aid offices have federal, state
and institutional guidelines they must follow when awarding financial
aid packages. The Gilman Program has no control over this process
though we do encourage institutions to reduce loan amounts first if
the receipt of this award does affect a student's financial aid package.
For information please access Basic
Facts Regarding Financial Aid for Study Abroad. |
| |
| Q. |
When and how will I be notified of the status of
my application? |
| A. |
All applicants will be notified of their status via your
primary email address. Those applicants selected as Gilman Scholars
will also receive an award packet at their permanent address. Please consult the Fall or Spring Timeline for more information. |
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