Application Instructions

Read all instructions carefully before completing the application

Step One: Record user ID and password in a safe place

Your email address is your user ID. When you create an account for this on-line application, you must identify a password. Keep this information in a safe place. You can log in and out of the application as frequently as you like; however, you must have your user ID and password. While you cannot change your User ID, if necessary, you can change your password by clicking on “Update My Account” at the top of the Home page of this application.

Step Two: Complete the application

You do not need to complete this application at one sitting. You can re-enter at anytime and edit your application. But remember that once you submit your application, you can NO longer make changes to it.

All forms in this application are to be completed in English. Items must be answered completely and carefully.

Some helpful “tips”:

  • Avoid using all capital letters when answering items, e.g., name, address, etc. It is better to use upper and lower case, e.g. Ron Smith.
  • You can copy and paste information into all text boxes.
  • In the text boxes, you must limit your responses to the space provided. Information that exceeds the space provided will not display or print. Note this carefully, as information that exceeds the space provided will not display or print. If what you have typed or copied exceeds the size of the box, you must edit it.
  • You can review each page of the application in its PDF format by clicking on the Preview button on the upper right-hand corner. Be sure to review so that you can make sure all of your text is viewable.
  • Closing out of the PDF view will bring you back to your application.
  • You will create a ‘study objective’ essay on page 4 and a ‘personal statement’ essay on page 5. On the essay pages, text entered that exceeds the space provided will display and print. However, it is recommended that you try to keep your essays to one page when possible.
  • On page 6, you can enter or post a professional resume or curriculum vitae.
  • Some questions are ‘required.' In other words, you will not be able to complete and submit your application until all required items are completed. When you click on the Application Inspector button on the Home page, your application will be checked for completeness. You will be prompted to enter any missing information on required questions.

Often specific instructions for completing a question or item are provided in the application itself. Please read all instructions carefully. In addition, please review the following important information.

Preliminary Question Page – you must answer two questions

  • For question 1, you must select the "BP/NOC Workforce Readiness Scholarship Program" from the drop down menu.
  • For question 2, you must select "Graduate". Do not select the "Short term" option.

Item 1 – Name

It is very important that you list your name exactly as it appears (or will appear) on your passport. Please use upper and lower case when entering in your name, e.g. Ron Smith. Avoid using all capital letters or using all lower case. Also do not use diacritical markings as this can sometimes create computer-related problems.

Item 11 – Degree Objective

Select Master's from the drop down menu of choices.

Item 12 – Field of Study

Select the best description for your field of study from the drop down menu of choices. In the text box provided, describe as accurately as possible the area in which you plan to specialize.

Item 14 – Institutions Attended

Please list all post-secondary institutions attended in reverse order (putting the most recently attended first).

Item 21 – Current Position

Please select from the drop down menu the position title which best describes the activity in which you are currently (or most recently) involved.

Item 28 – Study/Research Objective

The study/research objective description that you provide is an essential and highly important part of your application. You should take great care to write a clear and very detailed description of the program you want to pursue. Clearly identify the area(s) within your field of study in which you want to specialize or concentrate. If there is specific research that you want to accomplish, please describe. Leave a 1.5 inch (4cm) margin at top of every page if you upload the essay from an off-line document. Review your essay by clicking on the Preview button.

Item 29 – Personal Statement

Your personal statement should describe your achievements and your plans for the future. This is where you can take the opportunity to discuss any significant events that have lead to where you are today and where you would like to be in the future.

NOTE: You have several ways in which you can create your essays and resume.

  • You can compose your essay on-line. Please note, there is a 40-minute "time out" function. In other words, you will need to either complete your essay in 40 minutes or periodically save your essay. You will not be able to customize the formatting of your essay.
  • You can copy and paste text from another document and edit online. Again, you will have a 40-minute "time out" function. You will not be able to customize the formatting.
  • You can upload text from another document. This is the only option where you will be able to have special formatting, e.g. bold, underline, headers, double-spacing, etc. While you cannot edit an uploaded document on-line, you can delete your upload, make your corrections in your document off-line, and upload again.
  • You must leave a 1.5 inch (4 cm) top margin on every page of your uploaded essays to allow space for the header that will appear on the print version of your application.
  • Please click the PREVIEW button on the essay pages to review your essay. You must use the "Back" browser button to return to your application. Closing out of this view will exit you from your application.

Item 30 – Additional Information

This is not a required page; however, you may post a professional resume or curriculum vitae on this page. In certain fields, e.g., business, law, international relations, it is highly recommended that you provide a professional resume.

If your referees were unable to complete your letters of reference using the online system, you can also attach scanned letters of reference here.

Page 7 – University or Post-secondary Transcripts

  • Keep in mind that complete and certified academic documents covering the entire period of study at universities and other post-secondary institutions must be submitted. These can be sent to:Hanan Thabet
    Institute of International Education
    809 United Nations Plaza, 7th Floor
    New York, NY 10017

Step Three: Print supplemental forms

On the home page of your application, you will see a ‘Supplemental Forms’ button in the column on the left-side of the screen. Any required supplemental forms will be listed here with a link to the form itself. It is a good idea to print all supplemental forms prior to submitting your application electronically. However, even after submitting your application you will be able to access these forms.

a. Letter of Reference/Recommendation: You must have three letters of reference (or recommendation) submitted on your behalf. Letters of reference are extremely important. All letters of reference should be written by teachers under whom you have studied or pursued research or by someone who has supervised you in work related to your proposed field of study. Letters of reference should not be written by persons related to you either by blood or marriage or by personal friends. At least one academic and one professional or work related letter should be included among the letters. The letters should be written in English if possible. If they are not, an original English translation must be provided.

  • Your recommenders have two ways in which they can submit their letters.
  • You can print out the Letter of Reference form and forward to your recommenders who will then complete the forms and mail them to IIE.
  • Your recommenders can complete the forms online and submit electronically. You must click on the Recommendation button on the Home page of this application to register your recommenders.

b. Transcript Release Form: If you studied in the U.S., U.K. or Canada, the Institute of International Education can request ‘official’ transcripts on your behalf. However, you must complete the Transcript Release Form and forward it to IIE:

Hanan Thabet
Institute of International Education
809 United Nations Plaza, 7th Floor
New York, NY 10017

Step Four: Application inspector

Before you can electronically submit your application, it will be reviewed for completeness. If there is missing data, you will be prompted to correct. Just follow the instructions.

Step Five: Review and print your application

Review a PDF version of your application and print a copy for your records.

Step Six: Submit your application

After completing this application and thoroughly reviewing it, you will submit it electronically. Please note, it is very important that you identified the BP/NOC Workforce Readiness Scholarship Program in question 1 on the Preliminary question page. If you entered the wrong Scholarship Program when you answered the preliminary questions, you must correct this prior to submitting your application. You can check and correct your answer to this question by clicking on the 'update my answers to preliminary questions' link on the upper-right hand corner of the Home page.

Note carefully, after submitting your application electronically, you will be able to access it in a viewable PDF format as well as be able to access supplemental forms. You will be able to print these documents. However, you will not be able to make changes to your application.

Step Seven: Track your application for missing documents

At the bottom of the home page of your application, there is a 'track your status' link. If items that are still needed to complete your BP/NOC application have been identified, they will be indicated here. Only items that are missing will be identified. This table will be routinely updated. Please return periodically to check your status.

Step Eight: Supporting documentation needed to complete your application

Your application is not considered complete until all of your supporting documentation is received. You will be informed you of any additional documentation that might be needed, but at a minimum, you can expect that the following documents will be needed: three letters of reference/ recommendation and official academic transcripts from all post-secondary schools attended as well as English translations.

a. Academic transcripts: For the BP/NOC Workforce Readiness Scholarship program, applicants can initially submit student copies of academic records. But generally, prior to enrollment in coursework at a university, you will be required to submit official, complete and certified academic documents covering the entire period of study at universities and other post-secondary institutions. These documents must consist of:

  1. One certified, official record (transcript) from each university or post-secondary institution you attended, even those schools from which you did not receive a degree or diploma. The transcripts should list the subjects you studied and the grades you received during each year of your enrollment. Official transcripts are expected to be submitted directly from the schools in sealed envelopes to IIE.
  2. Certified, official evidence of each post-secondary or university degree, diploma or certificate awarded to you should be included as part of the completed application. A scanned copy can be posted to the online application site.

b. Standardized tests: The following exams will be required:

  1. Tests of English Language Proficiency—a measure of your English language proficiency is an admissions requirement at many English-speaking institutions for applicants whose native language is not English (or whose prior program of study was conducted in a language other than English). The two most commonly accepted exams are:
    • IELTS (International English Language Testing System): This exam is jointly managed by the University of Cambridge ESOL Examinations, British Council, and IDP: IELTS Australia. For further information, visit IELTS' website. Make sure to select the "Institute of International Education" as the recognizing body to which you would like your scores sent.
    • TOEFL (Test of English as a Foreign Language): This exam is administered by the Educational Testing Service. For further information, visit TOEFL's website. Make sure to select code '2326' as the institutional code to which you would like scores sent.
  2. GRE (Graduate Records Examination): The GRE is required by U.S. graduate schools and/or departments for candidates in most fields other than Business Administration and Law.
    • GRE subject tests are offered in the following fields: biochemistry, cell, and molecular biology; biology; chemistry; computer science; literature in English; mathematics; physics; and psychology
    • GRE exams are administered by the Educational Testing Service. For further information on all GRE exams, visit GRE's website. Make sure to select code '2326' as the institutional code to which you would like scores sent.
  3. GMAT (Graduate Management Admissions Test):
    Administered by the Graduate Management Admission Council and Pearson-Revue, the GMAT is an admissions requirement for applicants proposing to study Business or Management, as well as any fields which may fall within the scope of offerings of a Business school or department at many universities and business schools world-wide. For further information, go to the GMAT's website. Make sure to select code 'FOF-4J-28' as the institutional code to which you would like scores sent.

Note carefully, you must indicate that you want your score reports sent to the Institute of International Education (IIE). You must indicate this code on the registration forms and/or the forms provided at the time you take the exam.

For all TOEFL and GRE exams, please indicate CODE: 2326
For the IELTS indicate the Institute of International Education
For the GMAT, please indicate CODE: F0F-4J-28