Read all instructions carefully before completing the application
Step One: Learn requirements for submitting an application
If you have any questions concerning this application, you should contact Melissa D. Gonzalez at the Institute of International Education at firstname.lastname@example.org.
Step Two: Record user ID and password in a safe place
Your email address is your user ID. When you create an account for this online application, you must identify a password. Keep this information in a safe place. You can log in and out of the application as frequently as you like; however, you must have your user ID and password. While you cannot change your User ID, if necessary, you can change your password by clicking on “Update My Account” at the top of the Home page of this application.
Step Three: Complete the application
You do not need to complete this application at one sitting. You can re-enter at anytime and edit your application. But remember that once you submit your application, you can NO longer make changes to it.
All forms in this application are to be completed in English. Items must be answered completely and carefully.
Some helpful “tips”:
- Avoid using all capital letters when answering items, e.g., name, address, etc. It is better to use upper and lower case, e.g. Ron Smith.
- You can copy and paste information into all text boxes.
- In the text boxes, you must limit your responses to the space provided. Note this carefully, as information that exceeds the space provided will not display or print. If what you have typed or copied exceeds the size of the box, you must edit it.
- You can review each page of the application in its PDF format by clicking on the Preview button on the upper right-hand corner. Be sure to review so that you can make sure all of your text is viewable.
- Closing out of the PDF view will bring you back to your application.
- You will create a ‘study objective’ essay on page 4 and a ‘personal statement’ essay on page 5. On the essay pages text entered that exceeds the space provided will display and print. However, it is recommended that you try to keep your essays to one page when possible.
- On page 6, you can post a professional resume or curriculum vitae.
- You have several ways in which you can create your essays and resume.
- You can compose your essay online. Please note, there is a 40-minute ‘time out’ function. In other words, you will need to either complete your essay in 40 minutes or periodically save your essay. You will not be able to customize the formatting of your essay.
- You can copy and paste text from another document and edit online. Again, you will have a 40-minute “time-out” function. You will not be able to customize the formatting.
- You can upload text from another document. This is the only option where you will be able to have special formatting, e.g. bold, underline, headers, double-spacing, etc. While you cannot edit an uploaded document online, you can delete your upload, make your corrections in your document offline, and upload again.
- You must leave a 1 1/2 inch (4 cm) top margin on every page of your uploaded essays to allow space for the header that will appear on the print version of your application.
- Please click the PREVIEW button on the essay pages to review how your essay. You must use the “Back” browser button to return to your essay. Closing out of this view will exit you from your application.
- Some questions are ‘required.” In other words, you will not be able to complete and submit your application until all required items are completed. When you click on the Application Inspector button on the Home page, your application will be checked for completeness. You will be prompted to enter any missing information on required questions.
Often specific instructions for completing a question or item are provided in the application itself. Please read all instructions carefully. In addition, please review the following important information.
Item 1—Name: It is very important that you list your name exactly as it appears (or will appear) on your passport. Please use upper and lower case when entering in your name, e.g. Ron Smith. Avoid using all capital letters or using all lower case. Also do not use diacritical markings as this can sometimes create computer-related problems.
Item 11— Degree Objective: Select one degree from the drop down menu of choices.
Item 12—Field of Study: Select the best description for your field of study from the drop down menu of choices. In the text box provided, describe as accurately as possible the area in which you plan to specialize.
Item 14—Institutions Attended: Please list all post-secondary institutions attended in reverse order (putting the most recently attended first). List all post-secondary institutions attended even those from which you did not achieve a degree.
Item 21—Current Position: Please select from the drop down menu the position title which best describes the activity in which you are currently (or most recently) involved.
Item 28—Study/Research Objective: The study/research objective description that you provide is an essential and highly important part of your application. You should take great care to write a clear and very detailed description of the program you want to pursue. Clearly identify the area(s) within your field of study in which you want to specialize or concentrate. If there is specific research that you want to accomplish, please describe. Leave a 1 inch (4cm) margin at top of every page if you upload the essay from an off-line document. Review your essay by clicking on the Preview button.
Item 29—Personal Statement: The personal statement is a narrative statement in which you can include information about your education, practical experience, special interests, career plans, and your purpose in applying for study. Again, leave a 1 inch (4cm) margin at the top of every page if this essay is uploaded. Review your essay by clicking on the Preview button.
Item 30—Additional Information: This is not a required page; however, you may post a professional resume or curriculum vitae on this page. In certain fields, e.g., business, law, international relations, it is highly recommended that you provide a professional resume.
Page 7—University or Post-secondary Transcripts: You can either send your transcripts to the Scholarship and Training Program Office or you can electronically scan copies of your university or other post-secondary transcripts and then attach them to this online application by uploading them on page 7. Detailed instructions for uploading scanned documents are located on page 7 of the application.
- Keep in mind that if you are selected as a grantee official, complete and certified academic documents covering the entire period of study at universities and other post-secondary institutions must be submitted. See Step 8 below for further information.
Page 9—Universities and colleges that you hope to attend: If you have applied to a post-secondary institution within the past two years, please list the programs and the results. If you have letters of admission, letters of invitation, or other correspondence from a school, especially a preferred program, please forward a copy (not the original) of this correspondence to Melissa D. Gonzalez at IIE.
Step Four: Print supplemental forms
On the home page of your application, you will see a ‘Supplemental Forms’ button in the column on the left-side of the screen. Any required supplemental forms will be listed here with a link to the form itself. It is a good idea to print all supplemental forms prior to submitting your application electronically. However, even after submitting your application you will be able to access these forms.
Step Five: Application inspector
Before you can submit your application electronically, your application will be reviewed for completeness. If there is missing data, you will be prompted to correct. Just follow the instructions.
Step Six: Review and print your application
Review a PDF version of your application and print a copy for your records.
Step Seven: Submit your application
After completing this application and thoroughly reviewing it, you will submit it electronically to the Scholarship and Training Program Office. Please note, it is very important that you identified the correct Scholarship and Training Program to which you are applying in the preliminary questions. If you entered the wrong Scholarship and Training Program when you answered the preliminary questions, you must correct this prior to submitting your application. You can correct this question by clicking on the “update my answers” to preliminary questions link on the upper-right hand corner of the Home page.
Note carefully, after submitting your application electronically, you will be able to access it in a viewable PDF format as well as be able to access supplemental forms. You will be able to print these documents. However, you will not be able to make changes to your application.
Step Eight: Supporting documentation needed to complete your application
Your application is not considered complete until Melissa D. Gonzalez receives all your supporting documentation. Melissa D. Gonzalez will inform you of any additional documentation that is needed, but at a minimum, you can expect that the following documents will be needed: three letters of reference/ recommendation and official academic transcripts from all post-secondary schools attended as well as original translations into the national language of the country of desired study (if different from the language in which your transcripts have been generated), e.g. English for the Australia, Canada, U.K, U.S., etc.
a. Academic transcripts: Applicants must submit official, complete and certified academic documents covering the entire period of study at universities and other post-secondary institutions. These documents must consist of:
- One certified, official record (transcript) from each university or post-secondary institution you attended, even those schools from which you did not receive a degree or diploma. The transcripts should list the subjects you studied and the grades you received during each year of your enrollment. Official transcripts are expected to be submitted directly from the schools in sealed envelopes to Melissa D. Gonzalez at IIE.
- Certified, official evidence of each post-secondary or university degree, diploma or certificate awarded to you should be included as part of the completed application.
b. Standardized tests: Check with Melissa D. Gonzalez to find out which standardized tests are required for completion of this application. For example, you frequently will be required to take one or more of the following standardized tests to gain admission to a university in an English-speaking country.
- Tests of English Language Proficiency—a measure of your English language proficiency is an admissions requirement at many English-speaking institutions for applicants whose native language is not English (or whose prior program of study was conducted in a language other than English). The two most commonly accepted exams are:
- IELTS (International English Language Testing System): This exam is jointly managed by the University of Cambridge ESOL Examinations, British Council, and IDP: IELTS Australia. For further information, go to the IELTS website
- TOEFL (Test of English as a Foreign Language): This exam is administered by the Educational Testing Service. For further information, go to TOEFL’s website
- GRE (Graduate Records Examination): The GRE is required by U.S. graduate schools and/or departments for candidates in most fields other than Business Administration and Law.
- GRE SUBJECT TESTS are offered in the following fields: biochemistry, cell, and molecular biology; biology; chemistry; computer science; literature in English; mathematics; physics; and psychology
- GRE exams are administered by the Educational Testing Service. For further information on all GRE exams, go to the GRE website
- GMAT (Graduate Management Admissions Test): Administered by the Graduate Management Admission Council and Pearson-Revue, the GMAT is an admissions requirement for applicants proposing to study Business or Management, as well as any fields which may fall within the scope of offerings of a Business school or department at many universities and business schools world-wide. For further information, go to the GMAT website
Note carefully, you MUST indicate that you want your score reports sent to the Institute of International Education (IIE). You must indicate this code on the registration forms and/or the forms provided at the time you take the exam.
For all TOEFL and GRE exams, please indicate CODE: 2326.
For the GMAT, please indicate CODE: F0F-4J-28.