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Freeman-ASIA 2013-14 Application Cycles

Application Deadlines

Spring 2013 & Early Academic Year 2013-14

For students applying to study abroad programs of 10 weeks or more with a program start date between December - April.

The online application will open on August 29, 2012.

Student Deadline -
Wednesday, October 10, 2012

Adviser Deadline -
Wednesday, October 17, 2012

Summer 2013

For students applying to study abroad programs of 8 weeks or more with a program start date between May - July.

The online application usually opens in early January.

***Funding is not available beyond Spring 2013.***

 
Student Deadline -
Mid-February
 
Adviser Deadline -
One week after the student deadline

Fall 2013 & Academic Year 2013-14

For students applying to study abroad programs of 10 weeks or more with a program start date between August - November.

The online application usually opens at the end of February.

***Funding is not available beyond Spring 2013.***

 
Student Deadline -
Early April
 
Adviser Deadline -
One week after the student deadline

Applicants must submit their online application by 11:59 p.m. EST on the date of the Student Deadline for the specific cycle.

Applicants must make sure that the electronic endorsements from their Study Abroad Advisers and Financial Aid Advisers have been completed and submitted to IIE by the date of the Adviser Deadline for the specific cycle. IIE must receive both adviser endorsements by the Adviser Deadline for applications to be considered complete. Late or incomplete applications will not be considered.

Study Abroad Advisers and Financial Aid Advisers may set earlier campus deadlines for submission of the Freeman-ASIA Applications. Thus, applicants should contact their advisers about specific campus deadlines before proceeding with the Freeman-ASIA Applications.

Potential applicants should:

  1. Review the Freeman-ASIA eligibility requirements to ensure they meet all the requirements to apply. 
  2. Identify a Study Abroad Program in East or Southeast Asia that qualifies them for a Freeman-ASIA Award.
  3. Meet with their campus Study Abroad Advisers and Financial Aid Advisers to obtain support for their Freeman-ASIA Applications.
  4. Complete the on-line Freeman-ASIA Application by the Student Deadline.
  5. Follow up with their Study Abroad Advisers and the Financial Aid Advisers to ensure that both advisers have received their Freeman-ASIA Application Endorsement Request E-mail.
  6. Check with their Study Abroad Advisers and the Financial Aid Advisers to ensure that the endorsement of their Freeman-ASIA Application from both advisers has been submitted to IIE by the Adviser Deadline.


Please read the following instructions carefully before starting your application. You may wish to print these instructions and refer to them as you proceed through the application process.

It is recommended that you schedule a meeting with your Study Abroad Adviser and your Financial Aid Adviser to go over the details of your study abroad plan and your Freeman-ASIA Application two weeks prior to the Student Application Deadline.

STEP 1: Determining Eligibility

  1. Click on "Online Application" on the menu and select "New Applicant" to proceed.
  2. You will be prompted with the "Applicant Eligibility Screening Page" and will be asked to answer questions in order to determine your eligibility.
  • If you are determined ineligible, you will not be allowed to proceed to the application and should refer to the eligibility page for clarification.
  • If you are determined eligible, you will be taken to a screen to create an account with a login ID/e-mail and an individual password. Please note that your advisers will use this same login ID/e-mail and password to access your on-line application for review and endorsement. For future reference, please write down your id and password.

STEP 2: Completing the Online Application

  1. Once you enter your login and password information, you will be able to access the Freeman-ASIA Application by clicking on the "Begin Application" button. (Please note, if you already have created a Freeman-ASIA account, you must login as a Returning Applicant to access your saved application.)
  2. Complete the Student Form of the application. Please note that although you can save your work by clicking on the "Save & Proceed" button at the end of each page, you must complete all required fields before proceeding to the next page. Be prepared to provide and complete the following information:

Page 1:

  • Applicant personal data and contact information.

Page 2:

  • Applicant education information.
  • Details on the study abroad program to which you are applying or to which you have been accepted.
  • The name and contact information of the Study Abroad Adviser whom you have met or will meet with and who will be reviewing and endorsing your Freeman-ASIA Application.  Study Abroad Advisers are the individuals employed by your home institution who are specifically responsible for advising students about their study abroad options. They can generally be found in the Study Abroad/International Programs/Education Abroad/Off-campus Study office on your campus. Please contact your study abroad office to ensure you list the correct adviser as some institutions designate a specific Study Abroad Adviser to certify Freeman-ASIA applications. If you do not have such an office or person on your campus, please e-mail Freeman-ASIA@iie.org for further instructions.  You may NOT have the Overseas Program Director or anyone directly involved in administering or teaching in your proposed study abroad program endorse your Freeman-ASIA Application. Applications submitted with the incorrect adviser endorsement will NOT be accepted.

Page 3:

The Student Application Page 3 asks for details on the cost of your education and financial resources in the U.S. and for your proposed study abroad term.

You should start working on page 3 only after you have received the approved study abroad budget from your Study Abroad Adviser or the administrator of the study abroad program that you’ve applied to. If the new budget is not yet available, you may submit an estimated budget obtained from the adviser/administrator of the study abroad program. Make sure that you provide the updated budget to your Financial Aid Adviser should it become available by the deadline.

  • Section I - The figures in the Applicant Financial Data-U.S. should reflect your actual cost of education and your resources used to pay for your education per semester/quarter on average since you started attending your home campus.

Please note: U.S. Cost of Education should include tuition & fees, room & board (on/off-campus), books & supplies, and basic living costs (insurance, local transportation, etc.). Your total financial resources should equal your total cost of education because it is assummed that you have been able to cover the costs of your education to date through a combination of resources.

  • Section II - The figures in the Applicant Financial Data Overseas should be based on your approved study abroad budget and your projected resources according to what you, your family, and/or your financial aid can contribute toward your approved study abroad budget.

Please note: Cost of Education Overseas should include tuition & fees, room & board (on/off-campus), round-trip airfare, books & supplies, and basic living costs (insurance, local transportation, etc.). Your total projected resources for study abroad should equal your cost of education overseas so we may evaluate your available resources without the Freeman-ASIA Award.

You must communicate your approved study abroad budget with your Financial Aid Adviser prior to submitting your Freeman-ASIA Application.

Your Financial Aid Adviser will then provide us with the cost of education and resources per semester/quarter based on your most recent Financial Aid Award Letter and verify your study abroad budget and aid when s/he endorses your application on-line. The information will enable us to have a better understanding of your financial need level by looking at your actual cost & resources and your budgeted cost & resources per semester/quarter in the U.S. and abroad.

  • Your Annual Expected Family Contribution (EFC) amount as stated on your most current Student Aid Report (SAR) from FAFSA. A Student Aid Report (SAR) is a document you will receive or have received from submitting the Free Application for Federal Student Aid (FAFSA). For further clarification, please consult with your Financial Aid Adviser on campus and online at http://www.fafsa.ed.gov.
  • The Statement of Financial Need: Provide information on your EFC, financial aid, loan history, employment history, and any extenuating circumstances that make your family or home institution unable to provide the level of financial support indicated by your FAFSA or that will impair your ability to study abroad without additional financial assistance.
  • The name and contact information of the Financial Aid Adviser whom you have met or will meet with and who will be reviewing and certifying your financial budgets and resources for studying in the U.S. and abroad.  Financial Aid Advisers are the individuals employed by your home institution who are specifically responsible for advising students about their financial status. They can generally be found in the Financial Aid/Scholarships office on your campus. Please contact your financial aid/scholarships office to ensure you list the correct adviser as some institutions designate a specific Financial Aid Adviser to certify Freeman-ASIA applications.

Page 4:

  • A Personal Statement explaining your motivation for studying abroad in Asia and how the study abroad program will contribute to your academic and/or professional interests or goals.
  • A summary of any previous travel to East or Southeast Asia.
  • A description of your background in Asian Languages and Asian Studies, including academic course work and independent study.
  • A Service Proposal describing how you plan to utilize your study abroad experience to encourage and educate others within your campus and community to study abroad in Asia upon your return from studying overseas. Your service project, approved by your Study Abroad Adviser, should be based on your skills and interests in addition to matching the publicity needs of your campus and/or community.

For the Personal Statement, the Statement of Financial Need, the Statement of Independent Study (required if no previous coursework in Asian Languages and/or Asian Studies), and the Service Proposal, it is highly recommended that you compose and save these statements in a word processing program. These statements can be copied and pasted directly into the application. Each statement cannot exceed 3,000 characters with spaces.

STEP 3: Application Submission

  1. Once you are certain that all of the information is accurate and that the application is complete, certify your application by agreeing to the conditions stated on your application and click on the "Submit" button. (Please note: once you agree to submit your application, your application will be forwarded to your Study Abroad Adviser and your Financial Aid Adviser for review and endorsement. No further edits will be allowed and you will not be able to retrieve your application for updates.) If you cannot finish the application and need to return to it later, you can save your work online by clicking on the "Save & Proceed" button at the end of each page.
  2. Once your application is submitted, please print a copy of your application. You will receive an e-mail notification confirming your submission. Your application automatically will be forwarded to your Study Abroad Adviser and your Financial Aid Adviser with your id and password for application access and online application review and endorsement.
  3. You MUST follow-up with your Study Abroad Adviser and your Financial Aid Adviser immediately after the submission of your Freeman-ASIA Application and provide them with any information that they will need in order to approve and endorse your Freeman-ASIA Application. It is your responsibility to make sure that the endorsement of your Freeman-ASIA Application by your Study Abroad Adviser AND your Financial Aid Adviser are received by the Institute of International Education (IIE) by the Adviser Endorsement Deadline. We must receive both adviser endorsements by the Adviser Deadline in order for your application to be considered complete.

Late or incomplete applications will not be considered.  It is highly recommended that applicants complete the application at least one week prior to the deadline to avoid problems due to technical difficulties, adviser absences, listing the incorrect adviser or adviser e-mail address, etc.

If you have any questions about the application process, please e-mail: Freeman-ASIA@iie.org

***Funding for Freeman-ASIA is not available for Summer 2013 and beyond.***

 

If you wish to start a Freeman-ASIA Award Application, please click on "New Applicant."

***No Funding Available

If you wish to retrieve your Freeman-ASIA Award Application, please click on "Returning Applicant."

***No Funding Available

*The on-line application system closes from 12am~6am (EST) every night for maintenance. Please do not access and/or submit an application during this time.

Applicants must submit their on-line application by 11:59 p.m. EST on the date of the Student Deadline for the specific cycle.

 

Applicants must make sure that the electronic endorsements from their Study Abroad Advisers and Financial Aid Advisers have been completed and submitted to IIE by the date of the Adviser Deadline for the specific cycle. IIE must receive both adviser endorsements by the Adviser Deadline for applications to be considered complete. Late or incomplete applications will not be considered.

Study Abroad Advisers and Financial Aid Advisers may set earlier campus deadlines for submission of the Freeman-ASIA Applications. Thus, applicants should contact their advisers about specific campus deadlines before proceeding with the Freeman-ASIA Applications.

All applicants will be notified of award decisions via e-mail within 6-8 weeks of the application deadline. Nominees will need to complete and submit additional paperwork to confirm their financial need and participation in their study abroad program.

 

Preference will be given to students who:

  • Participate in language study that will enhance their ability to engage with the host culture.
  • Enroll in a study abroad program with at least 20 hours per week of class time, incorporating the study of an East Asian language, culture, and history.
  • Participate in a study abroad programs taught by host country faculty members.
  • Demonstrate sincere interest in incorporating East Asian Studies into future academic and/or professional plans.

The three primary criteria used to evaluate Freeman-ASIA Award applications are:

  • Financial need
  • Commitment to and demonstrated interest in East Asian Studies
  • Quality of the service project proposal

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